WIN Execution Guide — Shipment Release

Non-Authoritative Execution Guide Notice
This WIN Execution Guide is non-authoritative and supports execution of controls defined in the applicable Family Pack. Authority for control intent, requirements, approval, and change control remains solely with the Family Pack. This document does not modify, reinterpret, or replace governing documentation. Screenshots or system views, where present, are illustrative only and do not replace required system training or task qualification.

Purpose

To support consistent execution of shipment release activities that ensure only accurate, approved, and properly documented materials are released for outbound distribution in compliance with quality and regulatory requirements.

Scope

This WIN Execution Guide applies to Warehouse-controlled outbound shipment activities, including verification, authorization, and release of materials to customers or other authorized destinations.

This WIN Execution Guide does not define release authority, regulatory submission requirements, or customer-specific shipping requirements. Those responsibilities remain governed by the applicable Family Pack, Quality Unit, and system configuration.

Family Pack Anchor

Section 6 — AA (Auditable Artifacts)

AA-WH-SHIP-RELEASE — Shipment Release

This artifact documents verification and authorization of outbound shipments.

Minimum evidentiary expectations include:

Material identity and shipment details
Confirmation of approved status prior to shipment
Shipping documentation and release authorization
Date/time and responsible personnel

Auditor focus: confirmation that distribution occurs only after proper authorization and verification.

Section 7 — WIN (Work Instructions / Control Requirements)

WIN-WH-SHIP-RELEASE

Governs controlled release of outbound shipments.

Verify shipment accuracy and material identity.
Confirm required documentation is complete.
Authorize and release shipment.

Control outcome: Shipments are accurate, traceable, and released in compliance with quality and regulatory requirements.

Authority Statement:
Authority resides in the applicable Family Pack. The AA and WIN above are reproduced verbatim for reference only and are maintained under formal change control in the Family Pack.

BPO-Owned Execution Zone — WIN Execution Guide

Step 1 — Verify Shipment Accuracy and Material Identity

Confirm shipment contents, material identity, lot, and quantities against the shipping order or request.
Verify physical labels and identifiers match system and shipping documentation.
Any mismatch in material identity, quantity, or shipment details is stopped and raise a QMS Quality Event.

Step 2 — Confirm Approved Status Prior to Shipment

Verify all materials included in the shipment have an approved status in the system of record.
Materials not in an approved or authorized-for-shipment status are not released and raise a QMS Quality Event.

Step 3 — Review Shipping Documentation

Confirm required shipping documentation is complete, accurate, and available (e.g., packing list, bill of lading, certificates as applicable).
Verify documentation aligns with shipment contents and destination.
Missing, incomplete, or incorrect documentation is addressed or raise a QMS Quality Event.

Step 4 — Authorize and Release Shipment

Authorize shipment release in accordance with applicable procedures and system controls.
Record date/time and responsible personnel associated with shipment release.
Shipments released without proper authorization are escalated and raise a QMS Quality Event.

Step 5 — Maintain Shipment Traceability

Ensure shipment records support traceability to materials, lots, customers, and downstream distribution.
Confirm shipment documentation is retained or accessible in accordance with record retention requirements.
Traceability gaps or record discrepancies are identified and raise a QMS Quality Event.