To support Warehouse execution activities that verify alignment between approved warehouse layout, zoning, and storage location definitions and the physical warehouse environment, in alignment with the Rack Map SOP and the applicable Family Pack.
This WIN Execution Guide applies to Warehouse activities performed in alignment with the Rack Map SOP, which defines ownership, approval authority, and change control for warehouse layout, zoning, and rack mapping.
This WIN Execution Guide does not assign ownership of rack maps, approve layout changes, define acceptance criteria, or authorize system configuration. Those responsibilities remain governed by the Family Pack and the Rack Map SOP.
This artifact documents approved warehouse layout, zoning, and storage location controls used to prevent material mix-ups and loss of traceability.
Minimum evidentiary expectations include:
Auditor focus: confirmation that physical layout supports segregation, traceability, and inventory accuracy.
Governs approved warehouse zoning, rack mapping, and location integrity.
Control outcome: Warehouse layout supports segregation, traceability, and prevention of material mix-ups.
Authority Statement:
Authority resides in the applicable Family Pack. The AA and WIN above are
reproduced verbatim for reference only and are maintained under formal change
control in the Family Pack.
This execution sequence describes how Warehouse personnel execute rack mapping and location control activities within a QA-governed layout and approved zoning structure, in accordance with the Rack Map SOP.
Warehouse personnel access the current, approved version of the [artifact] from the Quality-controlled Intranet location. Locally stored, printed, or unofficial versions are not used.
Only the approved version is used. Locally stored, printed, or unofficial versions are not permitted.
During scheduled biannual cycle counts (June and December), the Warehouse Manager performs a physical walkthrough to verify racks, aisles, shelves, bins, pallet locations, and floor locations against the approved rack map.
If discrepancies, unauthorized locations, or temporary storage areas are identified, Warehouse personnel do not independently correct them and initiate a QMS Quality Event to document and escalate the deviation.
Confirm that storage locations and zones are clearly designated and support material segregation by status or risk class as defined in the approved rack map.
If zoning does not align with approved definitions or segregation intent, initiate a QMS Quality Event to escalate the deviation.
Warehouse personnel confirm that rack and location identifiers configured in the inventory system of record (e.g., Wherefour) align with the approved rack map and zoning definitions.
If system-configured locations do not align with the approved layout, Warehouse does not modify system configuration and initiates a QMS Quality Event to document and escalate the misalignment.
Rack map and location verification activities are documented on the warehouse layout verification log.
Records include date, scope, areas reviewed, observations, and any associated QMS Quality Event references. Completed records are submitted to Quality for controlled retention.
When operational needs require changes to rack layout, zoning, or storage locations, Warehouse initiates a QMS Quality Event to request the proposed change in accordance with the Rack Map SOP.
Warehouse does not implement changes unless and until Quality approval and updated approved references are issued.
Warehouse executes physical layout or location changes only after Quality approval and release of updated approved references.
Post-implementation verification confirms alignment between the physical layout, approved rack map, and system-configured locations.