Operational Guide — Material Status & Quarantine Control

1. Purpose

This guide explains how to assign, maintain, and document material status and quarantine controls to ensure that only approved materials are used or shipped.

2. When to Use This Guide

• Materials are received into the warehouse
• Material status changes are required
• Materials must be placed into or removed from quarantine

3. High-Level Flow

1. Assign initial material status
2. Physically segregate materials by status
3. Document status in the quarantine log
4. Update status upon authorization

4. How to Maintain Material Status & Quarantine Control

1. Assign the appropriate material status (e.g., Quarantine, Approved, Rejected, Returned, or Sampled) upon receipt or status change.
2. Place materials into the designated physical area corresponding to the assigned status.
3. Apply or verify status labels and identifiers are visible and accurate.
4. Record the material status and location in LOG-WH-QUAR-01.
5. Prevent movement or use of materials unless status authorization has been confirmed.
6. Update the log promptly when status changes are approved.

5. How to Know You’re Done

Material status and quarantine control are complete when materials are correctly segregated, status labels match system records, and all status changes are accurately documented.