WIN Execution Guide — Inventory Verification

Non-Authoritative Execution Guide Notice
This WIN Execution Guide is non-authoritative and supports execution of controls defined in the applicable Family Pack. Authority for control intent, requirements, approval, and change control remains solely with the Family Pack. This document does not modify, reinterpret, or replace governing documentation.

Purpose

To support consistent execution of inventory verification activities that confirm inventory accuracy, material rotation compliance, and traceability between system records and physical stock.

Scope

This WIN Execution Guide applies to Warehouse-controlled inventory verification activities, including cycle counts and physical inventory counts.

This WIN Execution Guide does not define inventory tolerance thresholds, adjustment authority, or approval limits. Those responsibilities remain governed by the applicable Family Pack and Quality or Finance procedures, as applicable.

Family Pack Anchor

Section 6 — AA (Auditable Artifacts)

AA-WH-INVT-VERIFY — Inventory Verification

This artifact documents verification of inventory accuracy and material rotation compliance.

Minimum evidentiary expectations include:

Inventory counts and reconciliation results
FIFO / FEFO verification where applicable
Identification of discrepancies or variances
Authorization and approval of verified inventory status

Auditor focus: evidence that inventory records accurately reflect physical stock and support traceability.

Section 7 — WIN (Work Instructions / Control Requirements)

WIN-WH-INVT-VERIFY

Governs verification of inventory accuracy and rotation controls.

Perform physical or cycle inventory counts.
Verify FIFO / FEFO alignment.
Document results and obtain required approvals.

Control outcome: Inventory records accurately reflect physical stock and support full material traceability.

Authority Statement:
Authority resides in the applicable Family Pack. The AA and WIN above are reproduced verbatim for reference only and are maintained under formal change control in the Family Pack.

BPO-Owned Execution Zone — WIN Execution Guide

Step 1 — Plan and Initiate Inventory Verification

Initiate inventory verification activities in accordance with the approved count schedule or defined triggering event.
Confirm the inventory scope, materials, and locations to be verified.

Step 2 — Perform Physical or Cycle Counts

Perform physical or cycle counts using approved counting methods.
Verify material identity, lot, quantity, and storage location.
If material identity, lot integrity, or labeling cannot be confirmed, stop the activity and raise a QMS Quality Event.

Step 3 — Verify FIFO / FEFO Alignment

Confirm materials are stored and issued in accordance with FIFO / FEFO requirements where applicable.
Observed rotation issues that could impact traceability or material suitability are documented and raise a QMS Quality Event.

Step 4 — Reconcile Results and Document Variances

Reconcile physical count results against system inventory records.
Document discrepancies, variances, or unexplained differences.
Unresolved, unexplained, or significant discrepancies are escalated and raise a QMS Quality Event.

Step 5 — Review, Approval, and Closure

Submit inventory verification results for review and approval in accordance with applicable procedures.
Confirm approved inventory status in the system of record.
If inventory results cannot be approved, reconciled, or justified, raise a QMS Quality Event.