Document ID: OG-WIN-PROD-MAT-ACCEPT-REC
Version: 1.0
Last Change Date: 2026-02-26
WIN Execution Guide — Production Material Custody Acceptance
Non-Authoritative WIN Execution Guide Notice
This WIN Execution Guide supports execution of applicable Family Pack controls.
Authority for control intent and requirements remains solely with the
governing Family Pack. This document does not create, modify, or interpret controls.
Purpose
To support consistent execution of material custody acceptance activities
within Production, ensuring identity, lot, quantity, and container integrity
are verified prior to use.
Scope
Applies to all materials issued from Material Readiness (MR) to Production
for staging or batch execution, prior to use in manufacturing operations.
Section 6 — AA (Auditable Artifacts)
AA-PROD-MAT-ACCEPT-REC — Material Custody Acceptance Record
- Issuance reference from MR (traceable link to MR record)
- Material identity and lot verification
- Quantity confirmation upon receipt
- Container integrity confirmation
- Controlled staging/location assignment
- Attribution (operator and supervisory verification where required)
- Escalation reference for discrepancies or wrong-lot risk
Auditor focus: Evidence that Production verified identity, lot, and quantity prior to use.
QC-REQ Anchor: QC-REC-002
Section 7 — WIN (Work Instructions / Control Requirements)
WIN-PROD-MAT-ACCEPT
- Verify issuance reference from MR.
- Confirm material identity, lot, and quantity.
- Inspect container integrity.
- Assign controlled staging location.
- Document custody acceptance prior to use.
Stop-Execution Condition:
- Lot mismatch or identity conflict
- Quantity discrepancy
- Missing issuance authorization
Control outcome: Production assumes custody only after verified and documented acceptance.
Process: Production (PROD)
Business Process Owner: Production BPO
Primary Systems / Forms: PROD-MAT-ACCEPT-01 (or equivalent batch/material log)
BPO-Owned Execution Zone — Operational Step Sequence
Production verifies material issuance and assumes custody only after
confirmation of identity, lot, quantity, and container integrity.
Verification is performed prior to staging or batch use.
Step 1 — Verify MR Issuance Reference
- Confirm material is accompanied by an authorized issuance reference from MR.
- Verify traceable linkage to the originating MR record.
- Confirm issuance status permits production use.
Step 2 — Confirm Material Identity and Lot
- Match material name and internal code to batch documentation.
- Verify lot number against issuance record.
- Confirm label information is complete and legible.
Step 3 — Confirm Quantity
- Verify received quantity matches issuance documentation.
- Confirm unit of measure aligns with batch requirements.
- Document any variance immediately.
Step 4 — Inspect Container Integrity
- Inspect container for damage, tampering, broken seals, or contamination.
- Confirm container closure and labeling remain intact.
- Do not accept containers with compromised integrity.
Step 5 — Assign Controlled Staging Location
- Place accepted material in designated, controlled staging area.
- Maintain segregation from other lots or materials.
- Ensure staging location supports traceability to the active batch.
Step 6 — Document Custody Acceptance
- Record issuance reference, identity, lot, quantity, and inspection outcome.
- Capture operator verification and supervisory review where required.
- Reference any escalation or discrepancy record if applicable.
Stop-Execution Principle
If lot mismatch, identity conflict, quantity discrepancy, or missing authorization is identified:
STOP — HOLD MATERIAL — ESCALATE — DOCUMENT
Authority Reminder
This document supports execution only and is non-authoritative.
The governing Family Pack remains the sole source of control intent and requirements.